Communications Report

T/TAC Project Site
Spring 2004 - Group 1

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Team:	Kirk, Jolin, Leslie, Mona, Robert, Joan, Jocelyn, Monisha, Nan, Justin
Source:	Dr. Michael Behrmann
Prepared by:	Joan
Date:	March 31, 2004
Summary:	T/TAC Teams One and Two met with Dr. Behrmann to discuss plans for April 20 presentation to the Directors of Special Education for the State of Virginia. Audience areas of interest were identified. A plan for presenting the information in a way which will engage the audience was developed and responsiblities were divided up among group members. Weekly follow-up meetings were scheduled. Tara will serve as project manager.
Communication Updates :	Quarterly Meeting of Directors of Education for State of VA 25 – 40 attendees April 20 10:00 – Noon Richmond, VA Shuangbao has a laptop which can operate as the server. We believe the server can also serve as a client so can be the single PC required. We will project from the laptop. Presentation Scope We will present the whole site: Welcome/Logon, Events, Resources, Training and School Improvement Presentation Focus Focus will be on the public (end-user) side of the site. Audience will want to know “What will this do for my teacher staff?” Some in audience may write grants. We may want to show the State Calendar just to get feedback on whether that format should be applied to the T/TAC public calendar. Presentation Sequence Introduction -- 20 minutes Home Page -- 15 minutes Events -- 10 minutes Resources -- 10 minutes Training -- 25 minutes LIP -- 20 minutes Q&A -- 20 minutes Presentation Strategy Personas will be developed as follows: Events -- Administrator & Teacher Resources -- Teacher & Parent Training -- Teacher LIP -- High School Principal & Parent Focus of Presentations by Area Include: Home Page -- Introduction to T/TAC video clip, overview of T/TAC Regions, logon process (no id required), categories (meaning & use), links on left bar Events -- purpose and use of page by 1 or 2 personas, view by category or view by month (may show VDOE calendar to get feedback on design?) Resources -- purpose and use of page by 2 personas Training -- purpose and use of page by 2 personas, logon to take a class (create id), [class completion certificate--added after meeting] LIP -- purpose and use by 2 personas Additional Tasks Introduction to T/TAC Online Video Clip -- obtain software and source files and update Audience Feedback Survey -- to be distributed to attendees at start of presentation so they can take notes to provide feedback Brochure -- take-away document with overview of site benefits and features
Action Items:	Presentation Preparation Responsibilities Overview -- Joan, Justin, Jolin Events -- Leslie, Monisha Resources -- Leslie, Monisha Training -- Kirk, Mona, Robert School Improvement -- Barbara, Jocelyn, Nan, Tabitha While preparing presentation, teams will track any issues which need to be addressed in the system. We will continue to use the T/TAC Team One Quality Assurance Issues Database to track issues. Task Responsibilities Audience Survey -- Robert, Tabitha Video Clip Update -- Joan, Jolin Power Point Template & Compiling -- Nan Brochure -- Justin Video Taping -- Kirk Technical Support -- Shuangbao Project Manager -- Tara Follow-up Meeting Schedule Status reports emailed to Tara each Monday Wednesday, April 7 10:00 – Status and Overview of site from user perspective Tuesday, April 13 Noon – 1:00 Status

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last updated: April 5, 2004