Next Meeting Facilitator:

TOPIC ONE:

Roles and Responsibilities

We discussed the positions which would be required. It was decided that the following positions would be created immediately in order to start the project group moving. These decisions will be evaluated after we have more information about the project and team needs. Additional positions will be defined and staffed shortly.

It was decided that we would start by having the meeting scribe position rotate each meeting. The scribe from the previous meeting would become the facilitator for the following meeting. In this role, the scribe would be responsible for:

• recording minutes,
• posting minutes on project site
• creating agenda for following meeting
• posting agenda on project site
• facilitating following meeting

It was decided that the site administration duties would be shared with a primary and secondary site administrator. The following basic guidelines were agreed on at this meeting:

• all uploads would go through the site administrator for version control purposes
• the primary site administrator would create backups which would be sent to the secondary site administrator
• each team member would maintain current backups of all of their own work
• directory structure and file naming conventions (style guide) need to be created

Kirk volunteered to be Primary Site Administrator

Jolin volunteered to be Secondary Site Administrator

Kirk volunteered to work on the directory structure, naming conventions, style guide and other basic elements of the project site

TOPIC TWO:

Weekly Meeting Time

A tentative weekly team meeting time was set for Mondays between 3:00 - 6:00 pm.

An alternate weekly meeting time was identified as Tuesdays between 10:00 - 12:00 noon.

Shirley volunteered to research whether there were rooms available on the main campus for meetings

Leslie volunteered to create a chart showing all team member class schedules to identify available times for meetings

TOPIC THREE:

General

1. Since 5 of the 7 team members already use Dreamweaver, it was decided that we would all use Dreamweaver as the primary tool to produce the project site.
2. Team members provided Joan with their contact information which she will distribute as soon as possible after the meeting.
3. Robert volunteered to deliver a JavaScript Menu Functions workshop for the team

Research and reflect on the following. Gather your ideas for discussion at the next meeting.

• Items required to be on the project site
• Team Norms -- Ground Rules
• Team Vision
• Roles and Responsibilities
• Function of Status Reports

Discussion Items: Listed below are the discussion items which were identified at the 8/28/03 meeting. Since the topic list is longer than the time scheduled for this meeting, they are prioritized below.

1. Team member availability report - Leslie
2. Meeting space availability report- Shirley
3. Identify additional meeting times based on above two reports with reflections from this week's Maxwell reading assignment
4. Project site guidelines report - Kirk

The following items from this meeting's action list also follow this week's class discussions and reading topics.If time permits, we may begin our discussion of Team Norms and Ground Rules at this meeting, however most likely the items listed below will need to be moved to the following meeting.

• Team Norms -- Ground Rules
• Discuss and determine group meeting protocol
• Roles and responsibilities (including status report function/responsibilty)
• Team Vision