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Contact your General
Evaluator first
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You should be
contacting the speakers, Table Topics Master, Inspirational Opener,
and the any other presenters (if applicable) to confirm their roles. |
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The General
Evaluator should confirm with the remaining participants. |
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You and the General
Evaluator should decide which Evaluator should be paired with which
Speaker.
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Try to match a
more senior member, who is experienced and good at inspiring
speakers, as Evaluator to a newer member Speaker. |
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Give newer
members experience in evaluating by matching them to more
experienced speakers who are accustomed to being evaluated. |
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Contact the
speakers.
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Find out which
manual speech they are giving and the time limit (i.e. #4, Basic
Manual) |
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Find out the
title to their speech. |
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Ask the
speaker for information you can use to introduce them and prepare
the audience |
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Prepare the
agenda
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As Toastmaster
of the Evening, you have control of the meeting Agenda and you may
format it any way you wish. |
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Placing times
for each part of the meeting encourages people to stay on track
(i.e. Call to Order-7:15, Welcome-7:16, Toastmaster-7:20, etc.) |
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Go over your agenda
with the Sergeant - At - Arms so that they can be prepared to start the
meeting
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You may wish
to start the meeting with some opening remarks of your own before
you introduce the Inspirational Opener. |
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Be sure to introduce
the Timer/Vote Counter and Grammarian for the benefit of guests in the
audience and our newer members. |
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At the end of both
Table Topics and the prepared speeches, ask everyone to fill out:
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the
"voting slips" to pass to the Timer/Vote Counter - explain
the purpose of each meeting giving recognition awards (Awards
are given based upon the individual speakers attainment of the goal
for that speech - not always necessarily the "best
speaker") |
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the
"comment slips" to speakers - explain purpose of providing
positive feedback |
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Allow for a small
break in the middle of the evening and call the General Evaluator up for
the second half of the meeting. |
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After presenting the
awards, call up the Club President to finish with the business portion of
the meeting. |
