WORK PLAN
This project will be done in phases. There will be a preliminary phase to gather support for the project, establish an Advisory Board, assess viability of various aspects of the project and obtain staff. Phase I will be a proof of concept and develop the technical and functional requirements, a plan and a design to meet those requirements. The first phase will also establish the hardware and software architecture. Phase I will result in a prototype system.
ANALYSIS AND DESIGN – 2 months
Requirements – The Requirements Analysis results in a document addressing functionality, hardware, and software requirements.
Plan – The Project Plan organizes and lays out the work required for subsequent phases.
Design - The Design Document, in great detail, describes all aspects of the website including the look and feel of the site, the functionality, the documents and other materials. The design will address development in terms of versions. The design will aim for a system that can be adapted by others for similar sites.
PROTOTYPE DEVELOPMENT - 3 months
Document and Image Preparation – Digitizing will be organized and will begin. Historians will begin research and article preparation.
Architecture - The short and long term hardware/software configuration are established. Arrangements are made for locating the site.
Design and Development – The first version of the website is developed and hardware and software is procured. Some areas will be available for use at completion of this Phase but the Project will not be complete at this time.
VERSION ONE DEVELOPMENT- 3 months
The system will be established with upgrading of capabilities, creation of articles, digitizing, installing and uploading the rest of the archive. First version of the system is complete. From here on, system maintenance, user and operational support are necessary.
VERSION TWO DEVELOPMENT- 3 months
Phase III would be development of Teachers and Students area, expansion of other areas and technical improvements.
MAINTENANCE
WFC HISTORY enters a maintenance stage with new versions every year. New documents and other material will be added as available. There will be re-analysis, design, development and installation cycles every 5 years. New material and capabilities will be added as available.
Every element on the site will be given an accession number. The accession number will be a file identification number of the file that contains an element of the site such as a document, an image or a film and the identification of control records for the file. When the site requires a database the accession number will be the record identification of a record that describes the element. For smaller sites, a descriptive record for each element will be kept in a tabular file or small database similar to an EXCEL or ACCESS file. This file will be the file that controls the setup of the system.
Initially this Project will not use a database. As the amount of material increases on the website a database will be considered as well as a dedicated server. Web development professionals will be consulted for guidance. If necessary, the project will begin with a minimal budget.
A principal effort would be locating, arranging, digitizing and uploading archive material for this time period. There is some material at the Winchester Handley Library, and in the files of various institutions and organizations. The public will be solicited for material including photographs.
The project will seek government grants from federal, state and local governments, and from individuals, institutions, and eleemosynary organizations of various kinds. There will be a Board of Advisors and ultimately this project’s ownership should be assumed by the Winchester Library or a similar institution.
WFC HISTORY STAFF FIRST YEAR COSTS
Position |
Person Years |
Annual Salary or Loaded Rate |
Person Year
* Annual Salary |
Project Manager (Historian) |
.20 |
100,000 |
20,000 |
Senior Historian |
.80 |
80,000 |
60,000 |
Junior Historian (2) |
(.5 each ) 1 |
50,000 |
50,000 |
Technical Consultant |
.10 |
100,000 |
10,000 |
Senior Web Developer |
.5 |
80,000 |
40,000 |
Web Designer |
.20 |
60,000 |
12,000 |
Technical Support/Clerical |
.5 |
30,000 |
15,000 |
|
|
|
$207,000.00 |
The WFC HISTORY staff will not operate a computer facility. Possible areas that will be explored include the use of the computer and technical support as well as office facilities at one of the local colleges and use of license arrangements that a local educational institutions has with software vendors. In exchange, the website would be offered as a resource for students and teachers. If this alternative is not possible, commercial sources for locating a website will be used. Commercial space is estimated at $1000.00 for the first year.
OPERATING COSTS
Photographic, Imaging and other Services $30,000
Personal Computers and Software $3000 * 5 $15,000
Office Space $1,000 *12 $12,000
ON GOING COSTS
Position |
Person Years |
Annual Salary or Loaded Rate |
Person Year * Annual Salary |
Project Manager |
.10 |
100,000 |
10,000 |
Senior Historian |
.5 |
80,000 |
40,000 |
Junior Historian |
.5 |
50,000 |
25,000 |
Technical |
.25 |
100,000 |
25,000 |
Technical/Clerical |
.20 |
30,000 |
6,000 |
|
|
|
$106,000.00 |
ON GOING OPERATING COSTS
Facility, Photographic, Imaging and Miscellaneous $30,000
COST CUTTING AND COST SHARING
Cost cutting measures will be investigated and various alternatives will be pursued during the Requirements Analysis and Project Plan phase. Discussions will be held with the Historical Society, the Library, Shenandoah University, Lord Fairfax Community College, planned and projected historic site and Museum sponsors, and school system personnel to determine requirements, gain their support and if possible, their involvement. An effort will be made to get the local newspaper to provide publicity wherein solicitations for money, material and volunteers will be requested from the public. The use of History students and/or volunteers for research and preparation of the essays for which they can obtain college credit will be explored.
THE REALITY
This site will probably start as an individual effort in the same manner as the Waterford site and cost about $200.00 per year for operating costs.
